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PRIVACY POLICY (General)
Updated: [19-March-2021]
We at Ketchum Inc. and its affiliated companies (“we”, “us” or “our”) respect your privacy.
This privacy policy applies to the processing of personal data by Ketchum Inc. in the United States and [insert any non-U.S. entity names].
Please see our European privacy notice for how we (to the extent we are subject to the General Data Protection Regulation) and our European affiliates process your personal data.
PURPOSE OF THIS POLICY
This privacy policy (“Policy”) explains our approach to any personal information that we might collect from you using this website (the “Site”) and in other situations or interactions with us, as well as the purposes for which we process your personal information. This Policy also sets out your rights in respect of our processing of your personal information.
This Policy will inform you of the nature of the personal information about you that is processed by us and how you can request that we delete, update, transfer and/or provide you with access to it or otherwise cease processing it for a specific purpose. This Policy is intended to assist you in making informed decisions when using this Site.
This privacy notice is not intended to apply to the processing of personal information of [insert agency name] employees which is dealt with under our separate workplace privacy policy.
TYPE OF PERSONAL INFORMATION COLLECTED
Personal information is information that identifies you as an individual. Categories of personal information we collect include:
- contact information (g. name, physical address, telephone number, email address),
- information about your interests or affiliations,
- information for hiring and human resources (g.employment and education history, work eligibility status, date of birth, financial account information, government-issued identification information), and
- additional information you submit to us.
Additional information about the personal information we collect is described in the next section HOW WE USE PERSONAL INFORMATION and the COOKIE POLICY below.
WAYS OF OBTAINING PERSONAL INFORMATION
We may collect and receive your personal information using different methods:
Personal information you provide to us. You may give us your personal information directly. This will be the case when, for example, you contact us with enquiries, complete forms on our Site or in hard copy or participate in a survey, subscribe to receive our marketing communications or provide feedback to us otherwise through your interactions with us.
Personal information we collect from you automatically. When you access and use our Sites, we will automatically collect certain technical information about your equipment, browsing actions and patterns. We collect this personal information by using cookies and other similar technologies (see Cookie Policy section below).
Personal information received from third parties. From time to time, we will receive personal information about you from third parties. Such third parties may include analytics providers, payment providers, hotel and transport providers and third parties that provide technical services to us so that we can operate our Site and provide our services.
Publically available Personal information. From time to time we may collect personal information about you from publically available sources or media reports or personal information about you that you or a third party may make publically available to us (for example through speaking at events or publishing articles or other news stories).
HOW WE USE PERSONAL INFORMATION
Our primary goal in collecting personal information from you is to:
- verify your identity,
- provide our services to clients;
- help us improve our products and services and develop and market new products and services,
- carry out requests made by you to us,
- investigate or settle inquiries or disputes,
- comply with any applicable law, court order, other judicial process, or the requirements of a regulator,
- enforce our agreements with you,
- protect the rights, property or safety of us or third parties, including our other clients and users of the Site,
- provide support for the provision of our Services, and
- use as otherwise required or permitted by law.
USES OF PERSONAL INFORMATION COLLECTED THROUGH THIS SITE
The following describes how we use personal information that we collect through this Site:
- Client information.
Information we collect with respect to our clients and potential clients is used to enable us to respond to client requests, to administer client accounts with us, to conduct credit checks, and to verify and carry out financial transactions for payments made to us.
- Media and informational inquiries.
We may collect information for interviews requests, for media questions, or requests for information about our company. We may also provide you with the opportunity to sign up for newsletters or to receive copies of blogs and other information that we make available. Contact information may be requested in each case, together with details of other personal information that is relevant to these inquiries. This information is used in order to enable us to respond to your requests or media requests.
- Career Opportunities.
Potential employees and service providers may provide us with information to find out about and apply for career opportunities, including by providing resumes and other related information. This information is used to enable us to review applications, respond to these requests, and to make hiring decisions.
- Cookies.
We use cookies and similar other technologies to collect information from the computer hardware and software you use to access the Site, or from your mobile. Please see our Cookie Policy for additional information.
The information you provide to us may be archived or stored periodically by us according to our standard backup processes and our document retention policy.
OTHER USES OF PERSONAL INFORMATION
We may also collect information in other contexts other than this Site as described above. That information may be used in the manner described above and in other ways, such as:
- Surveys and voting.
We may collect personal information from you via surveys or voting polls. Participation is voluntary and you will have the opportunity to decide whether or not to disclose information. At times, you may have to register to vote or to take part in a survey. We would use that information to report the results of the survey or vote.
- Promotions.
We may conduct promotions, contests or giveaways, which may require that you register to enter. We collect personal information from you in order to conduct the promotion, contest or giveaway and to deliver prizes or notices. Participation in these events and providing us with your information is voluntary.
- Industry information.
We collect, and maintain data bases containing, information about journalists, talent, social media influencers, social media users and other professionals in the public relations, news or media industry collected by us or by our trusted third party media analytics service providers. Such information may include an individual’s name, business contact details, professional interests and affiliations. This information may be information that is voluntarily supplied to us by those individuals through our Site or in other situations (such as public speaking events), or information that is public or available in third party databases or via third party content platforms (including social media platforms). Further we may collect and/or review other publically available news stories and other journalistic content including content made available through public news sites and social media sites to understand what people are saying about us and our clients. We use this information to provide our services to our clients including ensuring we and our clients are fully up to speed on public opinion in any particular area and are fully briefed when it comes to dealing with the press. We may also use this information for our own internal administrative and promotional purposes. We make efforts to minimize the use of this information to that which is strictly necessary for our legitimate business interests.
- Interactive areas.
We may provide interactive areas, such as message boards, chat rooms or other forums. Participation in these areas by users is voluntary. We discourage you from submitting any information that may identify you personally when participating in these areas. Use of these public areas is not secure and we cannot ensure that your information will be protected.
- Marketing communications.
We may carry out marketing activities using your personal information. We may send marketing information to you by mail or email. We may also provide you with information about media and public relations events. It may be necessary to mention the purpose of other marketing communications at the point that we collect that information. We send this information and materials to you where you have consented to receive such information or materials, or where we have another lawful basis to do so to the extent required by law.
- Receipt of services.
If we have engaged you or the organisation you represent to provide us with products or services (for example, if you or the organisation you represent provide us with services such as IT support or financial advice), we will collect and process your personal information in order to manage our relationship with you or the organisation you represent, to receive products and services from you or the organisation you represent and, where relevant, to provide our Services to others.
- Business administration and legal compliance
We may use your personal information for the following business administration and legal compliance purposes:
- to comply with our legal obligations;
- to enforce our legal rights;
- to protect the rights of third parties; and
- in connection with a business transition such as a merger, reorganisation, acquisition by another company, or sale of all or a portion of our assets.
PERSONAL INFORMATION OF CHILDREN
Our Site is intended for ages 18 and older. We do not intend to or knowingly collect personal information from children.
SHARING YOUR INFORMATION
We may share your personal information with any of our group affiliates, or with our agents, partners, clients or contractors or professional advisers or government or regulatory bodies for the following purposes: (a) provide our services to clients or otherwise receive assistance in processing transactions; (b) fulfillment of requests for information, receiving and sending communications, updating marketing lists, analyzing data; (c) provision of IT and other support or internal administrative business services; or (d) assistance in other ancillary to the operation of tasks, from time to time. Our agents, partners and contractors will only use your information to the extent necessary to perform their functions.
We will not sell your personal information to other companies and we will not share it with other companies for them to use without your consent, except in in the circumstances listed above or in connection with the sale or merger of [insert agency name] or the division or office responsible for the services.
OBTAINING YOUR CONSENT
Where our use of your personal information requires your consent, you can provide such consent:
- at the time we collect your personal information following the instructions provided; or
- by informing us by e-mail, post or phone using the contact details set out in this Policy.
Please note that if you specifically consent to additional uses of your personal information, we may use your personal information in a manner consistent with that consent.
ACCESS
We provide you with reasonable access to the personal information maintained about you. We also provide you with a reasonable opportunity to correct, amend or delete the information where it is inaccurate. We may limit or deny access to personal information where the burden or expense of providing access would be disproportionate to the risks to your privacy in the case in question, or where the rights of third persons would be violated.
CHOICE AND MEANS
We generally offer you the opportunity to choose whether your personal information may be (a) disclosed to third-party controllers or (b) used for a purpose that is materially different from the purposes for which the information was originally collected or subsequently authorized by you. Unless we offer you an appropriate choice, we use personal information only for purposes that are materially the same as those indicated in this Policy. To exercise your choices you may contact us as indicated in this Policy.
We may share personal information with our affiliates as described above under SHARING YOUR INFORMATION. We may disclose personal information without offering an opportunity to opt out, and we may be required to disclose such information (a) to third-party processors we have retained to perform services on our behalf and pursuant to our instructions, (b) if we are required to do so by law or legal process, or (c) in response to lawful requests from public authorities, including to meet national security, public interest or law enforcement requirements. We also reserve the right to transfer personal information in the event of an audit or if we sell or transfer all or a portion of our business or assets (including in the event of a merger, acquisition, joint venture, reorganization, dissolution or liquidation).
SECURITY
We take reasonable and appropriate measures to protect personal data from loss, misuse and unauthorized access, disclosure, alteration and destruction, taking into account the risks involved in the processing and the nature of the personal data. Also see CONFIDENTIALITY AND SECURITY OF YOUR INFORMATION below.
THIRD PARTY LINKS AND SERVICES
Our Site contains links to third party websites and services. Please remember that when you use a link to go from our Site to another website or you request a service from a third party, this Policy no longer applies.
Your browsing and interaction on any other websites, or your dealings with any other third-party service provider, is subject to that website’s or third party service provider’s own rules and policies. We do not monitor, control, or endorse the privacy practices of any third parties.
This Site may integrate with social networking services. You understand that we do not control such services and are not liable for the manner in which they operate. While we may provide you with the ability to use such services in connection with our Site, we are doing so merely as an accommodation and, like you, are relying upon those third-party services to operate properly and fairly.
This Policy does not apply to these third-party websites and third party service providers.
OPT OUT AND UNWANTED COMMUNICATIONS
To opt-out of any future promotional or marketing communications or any other communications from us, you should send a request to us at the contact information in the section entitled CONTACT DETAILS. We will process your request within a reasonable time after receipt. Please note that if you opt out in this manner, certain aspects of this Site may no longer be available to you.
CONFIDENTIALITY AND SECURITY OF YOUR PERSONAL INFORMATION
We are committed to keeping the personal information you provide to us secure. We take reasonable and appropriate measures to protect your personal information, including but not limited to sophisticated software and hardware that prevent personal information from loss, misuse and unauthorized access, disclosure, alteration and destruction, taking into account the risks involved in the processing and the nature of the personal information.
Information regarding job applications is encrypted and transmitted in a secure way. You can verify this by looking for a closed lock icon at the bottom of your web browser, or looking for “https” at the beginning of the URL. Only employees or third parties who need the information to process a specific request are granted access to personally identifiable information.
ONWARD TRANSFERS
We may transfer the personal information we collect about you to recipients in countries other than the country in which the information originally was collected, including the U.S.. Those countries may not have the same data protection laws as the country in which you initially provided the information. When we transfer your information to recipients in other countries (such as the U.S.), we will protect that information as described in this Privacy Policy and will comply with applicable legal requirements providing adequate protection for the transfer of personal information to recipients in countries other than the one in which you provided the information.
Whistleblower system
Our internal whistleblowing system gives employees, suppliers and business partners the opportunity to point out grievances without having to come forward themselves. This concerns in particular the following issues within the company:
- Crimes or misconduct.
- Serious and flagrant violations of applicable law and/or international agreements.
- Serious threats or endangerments to the public interest of which the whistleblowers have personal knowledge.
- Breach of any code of conduct or policy of the Company.
- Dangers to the health of employees.
You do not have to provide any personal data about yourself. However, depending on the content of your contribution, your report may contain personal data of third parties. Data that is irrelevant or immaterial to the report will not be processed in the subsequent investigation of the incident. You can remain anonymous if you do not disclose any personal data about yourself.
Legal basis for the processing
The processing of the data serves the fulfilment of a legal obligation, Art. 6 (1) sentence 1 lit. c DSGVO, which follows from the so-called Whistleblower Directive (Directive (EU) 2019/1937 on the protection of persons who report infringements of Union law) and national laws of the EU Member States based on this. The data processing is also carried out in the legitimate interest of the company to be informed about unlawful and reportable events and to be able to clarify them internally, Art. 6 para. 1 p. 1 lit. f DSGVO.
The reports are checked and answered within the legally specified deadlines. The deletion of the data takes place no later than 3 years after the conclusion of the proceedings, provided that there are no retention obligations as a result of any subsequent legal proceedings.
Data recipient
The data collected is forwarded to persons in the company responsible for processing reports and may also be made available to other third parties (lawyers, experts and auditors) for analysis and investigation purposes. If necessary, authorities and courts may also be involved.
The management receives an annual summary report on the number and type of reports for inclusion in the report pursuant to the Supply Chain Due Diligence Act. CONFDNT ensures that the protection of the person making the report is guaranteed.
In addition, your data is transferred to the service company CONFDNT, which supports the operation of the website and the associated processes, within the scope of order processing pursuant to Art. 28 DSGVO. The service company works strictly according to instructions and has been contractually obligated accordingly.
Transfer of data to countries outside the European Union
The data collected may be made available to recipients outside the European Union on a case-by-case basis to the extent that this is strictly necessary to process the notifications received, in particular to determine the materiality of the infringements. Prior to the transfer of personal data, all measures necessary to ensure that the level of protection of natural persons guaranteed by the GDPR is not undermined shall be taken.
California Consumer Privacy Statement
Effective: January 1, 2020
This California Consumer Privacy Statement supplements the Ketchum, Inc. Online Privacy Notice and applies solely to California consumers. This section provides information about our online and offline privacy practices. This Statement does not apply to our personnel.
This California Consumer Privacy Statement uses certain terms that have the meaning given to them in the California Consumer Privacy Act of 2018 and its implementing regulations (the “CCPA”).
- Notice of Collection and Use of Personal Information
We may collect the following categories of personal information about you:
- Identifiers: identifiers such as a real name, alias, postal address, unique personal identifier (such as a device identifier; cookies, beacons, pixel tags, mobile ad identifiers and similar technology; customer number, unique pseudonym, or user alias; telephone number and other forms of persistent or probabilistic identifiers), online identifier, internet protocol address, email address, account name, Social Security number, driver’s license number, passport number, and other similar identifiers
- Additional Data Subject to Cal. Civ. Code § 1798.80: signature, physical characteristics or description, state identification card number, insurance policy number, education, bank account number, credit card number, debit card number, and other financial information, medical information, and health insurance information
- Protected Classifications: characteristics of protected classifications under California or federal law, such as race, color, national origin, religion, age, sex, gender, gender identity, gender expression, sexual orientation, marital status, medical condition, ancestry, genetic information, disability, citizenship status, and military and veteran status
- Commercial Information: commercial information, including records of personal property, products or services purchased, obtained, or considered, and other purchasing or consuming histories or tendencies
- Online Activity: Internet and other electronic network activity information, including, but not limited to, browsing history, search history, and information regarding your interaction with websites, applications or advertisements
- Geolocation Data
- Sensory Information: audio, electronic, visual, and similar information
- Employment Information: professional or employment-related information
- Education Information: education information that is not publicly available personally identifiable information as defined in the Family Educational Rights and Privacy Act (20 U.S.C. Sec. 1232g; 34 C.F.R. Part 99)
- Inferences: inferences drawn from any of the information identified above to create a profile about you reflecting your preferences, characteristics, psychological trends, predispositions, behavior, attitudes, intelligence, abilities, and aptitudes.
We may use the categories of personal information listed above for the purposes described in our Online Privacy Notice. In addition, we may use these categories of personal information for certain business purposes specified in the CCPA, as described in this table:
| Purposes | Categories of Personal Information |
| Performing services, including maintaining or servicing accounts, providing customer service, processing or fulfilling orders and transactions, verifying customer information, processing payments, providing advertising or marketing services, providing analytics services, or providing similar services | [Identifiers; Additional Data Subject to Cal. Civ. Code § 1798.80; Protected Classifications; Commercial Information; Online Activity; Geolocation Data; Sensory Information; Employment Information; Education Information and Inferences] |
| Auditing related to a current interaction with you and concurrent transactions, including, but not limited to, counting ad impressions to unique visitors, verifying positioning and quality of ad impressions, and auditing compliance | [Identifiers; Additional Data Subject to Cal. Civ. Code § 1798.80; Protected Classifications; Commercial Information; Online Activity; Geolocation Data; Sensory Information; Employment Information; Education Information and Inferences] |
| Short-term, transient use, including, but not limited to, the contextual customization of ads shown as part of the same interaction | [Identifiers; Additional Data Subject to Cal. Civ. Code § 1798.80; Protected Classifications; Commercial Information; Online Activity; Geolocation Data; Sensory Information; Employment Information; Education Information and Inferences] |
| Detecting security incidents, protecting against malicious, deceptive, fraudulent, or illegal activity, and prosecuting those responsible for that activity | [Identifiers; Additional Data Subject to Cal. Civ. Code § 1798.80; Protected Classifications; Commercial Information; Online Activity; Geolocation Data; Sensory Information; Employment Information; Education Information and Inferences] |
| Debugging to identify and repair errors that impair existing intended functionality | [Identifiers; Additional Data Subject to Cal. Civ. Code § 1798.80; Protected Classifications; Commercial Information; Online Activity; Geolocation Data; Sensory Information; Employment Information; Education Information and Inferences] |
| Undertaking internal research for technological development and demonstration | [Identifiers; Additional Data Subject to Cal. Civ. Code § 1798.80; Protected Classifications; Commercial Information; Online Activity; Geolocation Data; Sensory Information; Employment Information; Education Information and Inferences] |
| Undertaking activities to verify or maintain the quality or safety of a service or device that is owned, manufactured, manufactured for, or controlled by us, and to improve, upgrade, or enhance the service or device that is owned, manufactured, manufactured for, or controlled by us | [Identifiers; Additional Data Subject to Cal. Civ. Code § 1798.80; Protected Classifications; Commercial Information; Online Activity; Geolocation Data; Sensory Information; Employment Information; Education Information and Inferences] |
In addition, we may also use the following categories of personal information for purposes of managing our career opportunities: [Identifiers; Additional Data Subject to Cal. Civ. Code § 1798.80;
- Our Prior Collection, Use and Disclosure of Personal Information
We may have collected and used your personal information, as described in section 1 above, during the 12-month period prior to the effective date of this California Consumer Privacy Statement. For the personal information collected during that timeframe, we describe below: (a) the categories of sources from which we may have obtained the personal information, (b) the categories of third parties with whom we may have shared the information, [(c) the categories of personal information we may have sold,] and (d) the categories of personal information we may have disclosed for a business purpose.
a) Sources of Personal Information
We may have obtained personal information about you from various sources, as described below.
| Categories of Sources of Data Collection | Categories of Personal Information |
| Directly from you, such as when you contact us with a [question or comment]
|
[Identifiers; Additional Data Subject to Cal. Civ. Code § 1798.80; Protected Classifications; Commercial Information; Online Activity; Geolocation Data; Sensory Information; Employment Information; Education Information and Inferences] |
| From your devices, such as when you visit our Site | [Identifiers; Additional Data Subject to Cal. Civ. Code § 1798.80; Protected Classifications; Commercial Information; Online Activity; Geolocation Data; Sensory Information; Employment Information; Education Information and Inferences] |
| Your family or friends, such as [when they provide us with your contact information so we can send information that may interest you] | [Identifiers; Additional Data Subject to Cal. Civ. Code § 1798.80; Protected Classifications; Commercial Information; Online Activity; Geolocation Data; Sensory Information; Employment Information; Education Information and Inferences] |
| Our affiliates and subsidiaries | [Identifiers; Additional Data Subject to Cal. Civ. Code § 1798.80; Protected Classifications; Commercial Information; Online Activity; Geolocation Data; Sensory Information; Employment Information; Education Information and Inferences] |
| Vendors who provide services on our behalf | [Identifiers; Additional Data Subject to Cal. Civ. Code § 1798.80; Protected Classifications; Commercial Information; Online Activity; Geolocation Data; Sensory Information; Employment Information; Education Information and Inferences] |
| Social networks | [Identifiers; Additional Data Subject to Cal. Civ. Code § 1798.80; Protected Classifications; Commercial Information; Online Activity; Geolocation Data; Sensory Information; Employment Information; Education Information and Inferences] |
| Online advertising companies | [Identifiers; Additional Data Subject to Cal. Civ. Code § 1798.80; Protected Classifications; Commercial Information; Online Activity; Geolocation Data; Sensory Information; Employment Information; Education Information and Inferences] |
| Government entities | [Identifiers; Additional Data Subject to Cal. Civ. Code § 1798.80; Protected Classifications; Commercial Information; Online Activity; Geolocation Data; Sensory Information; Employment Information; Education Information and Inferences] |
| Consumer data resellers | [Identifiers; Additional Data Subject to Cal. Civ. Code § 1798.80; Protected Classifications; Commercial Information; Online Activity; Geolocation Data; Sensory Information; Employment Information; Education Information and Inferences] |
b) Sharing of Personal Information
We may have shared your personal information with certain categories of third parties, as described below.
| Categories of Third Parties | Categories of Personal Information |
| Our affiliates and subsidiaries | [Identifiers; Additional Data Subject to Cal. Civ. Code § 1798.80; Protected Classifications; Commercial Information; Online Activity; Geolocation Data; Sensory Information; Employment Information; Education Information and Inferences] |
| Vendors who provide services on our behalf | [Identifiers; Additional Data Subject to Cal. Civ. Code § 1798.80; Protected Classifications; Commercial Information; Online Activity; Geolocation Data; Sensory Information; Employment Information; Education Information and Inferences] |
| Professional services organizations, such as auditors and law firms | [Identifiers; Additional Data Subject to Cal. Civ. Code § 1798.80; Protected Classifications; Commercial Information; Online Activity; Geolocation Data; Sensory Information; Employment Information; Education Information and Inferences] |
| Our joint marketing partners | [Identifiers; Additional Data Subject to Cal. Civ. Code § 1798.80; Protected Classifications; Commercial Information; Online Activity; Geolocation Data; Sensory Information; Employment Information; Education Information and Inferences] |
| Our business partners | [Identifiers; Additional Data Subject to Cal. Civ. Code § 1798.80; Protected Classifications; Commercial Information; Online Activity; Geolocation Data; Sensory Information; Employment Information; Education Information and Inferences] |
| Advertising networks | [Identifiers; Additional Data Subject to Cal. Civ. Code § 1798.80; Protected Classifications; Commercial Information; Online Activity; Geolocation Data; Sensory Information; Employment Information; Education Information and Inferences] |
| Internet service providers | [Identifiers; Additional Data Subject to Cal. Civ. Code § 1798.80; Protected Classifications; Commercial Information; Online Activity; Geolocation Data; Sensory Information; Employment Information; Education Information and Inferences] |
| Data analytics providers | [Identifiers; Additional Data Subject to Cal. Civ. Code § 1798.80; Protected Classifications; Commercial Information; Online Activity; Geolocation Data; Sensory Information; Employment Information; Education Information and Inferences] |
| Government entities | [Identifiers; Additional Data Subject to Cal. Civ. Code § 1798.80; Protected Classifications; Commercial Information; Online Activity; Geolocation Data; Sensory Information; Employment Information; Education Information and Inferences] |
| Operating systems and platforms | [Identifiers; Additional Data Subject to Cal. Civ. Code § 1798.80; Protected Classifications; Commercial Information; Online Activity; Geolocation Data; Sensory Information; Employment Information; Education Information and Inferences] |
| Social networks | [Identifiers; Additional Data Subject to Cal. Civ. Code § 1798.80; Protected Classifications; Commercial Information; Online Activity; Geolocation Data; Sensory Information; Employment Information; Education Information and Inferences] |
| Consumer data resellers | [Identifiers; Additional Data Subject to Cal. Civ. Code § 1798.80; Protected Classifications; Commercial Information; Online Activity; Geolocation Data; Sensory Information; Employment Information; Education Information and Inferences] |
c) Sale of Personal Information
[We do not sell your personal information in exchange for monetary compensation.].
During the 12-month period prior to the effective date of this California Consumer Privacy Statement, we may have sold the following categories of personal information:
- [Identifiers such as a real name, alias, postal address, unique personal identifier (such as a device identifier; cookies, beacons, pixel tags, mobile ad identifiers and similar technology; customer number, unique pseudonym, or user alias; telephone number and other forms of persistent or probabilistic identifiers), online identifier, internet protocol address, email address, account name, and other similar identifiers
- Commercial information, including records of personal property, products or services purchased, obtained, or considered, and other purchasing or consuming histories or tendencies
- Internet and other electronic network activity information, including, but not limited to, browsing history, search history, and information regarding your interaction with websites, applications or advertisements
- Inferences drawn from any of the information identified above to create a profile about you reflecting your preferences, characteristics, psychological trends, predispositions, behavior, attitudes, intelligence, abilities, and aptitudes.]
We do not sell the personal information of minors under 16 years of age without affirmative authorization if we have actual knowledge of the individual’s age.
d) Disclosure of Personal Information for a Business Purpose
We may have disclosed to third parties the following categories of personal information for a business purpose:
- [Identifiers such as a real name, alias, postal address, unique personal identifier (such as a device identifier; cookies, beacons, pixel tags, mobile ad identifiers and similar technology; customer number, unique pseudonym, or user alias; telephone number and other forms of persistent or probabilistic identifiers), online identifier, internet protocol address, email address, account name, Social Security number, driver’s license number, passport number, and other similar identifiers
- Signature, physical characteristics or description, state identification card number, insurance policy number, education, bank account number, credit card number, debit card number, and other financial information, medical information, and health insurance information
- Characteristics of protected classifications under California or federal law, such as race, color, national origin, religion, age, sex, gender, gender identity, gender expression, sexual orientation, marital status, medical condition, ancestry, genetic information, disability, citizenship status, and military and veteran status
- Commercial information, including records of personal property, products or services purchased, obtained, or considered, and other purchasing or consuming histories or tendencies
- Internet and other electronic network activity information, including, but not limited to, browsing history, search history, and information regarding your interaction with websites, applications or advertisements
- Geolocation Data
- Audio, electronic, visual, and similar information
- Professional or employment-related information
- Education information that is not publicly available personally identifiable information as defined in the Family Educational Rights and Privacy Act (20 U.S.C. Sec. 1232g; 34 C.F.R. Part 99)
- Inferences drawn from any of the information identified above to create a profile about you reflecting your preferences, characteristics, psychological trends, predispositions, behavior, attitudes, intelligence, abilities, and aptitudes.
- California Consumer Privacy Rights
You have certain choices regarding our use and disclosure of your personal information, as described below.
Access: You may have the right to request, twice in a 12-month period, that we disclose to you the personal information we have collected, used, disclosed and sold about you during the past 12 months.
Deletion: You have the right to request that we delete certain personal information we have collected from you.
Opt-Out of Sale: You have the right to opt-out of the sale of your personal information.
[Shine the Light Request: You also may have the right to request that we provide you with (1) a list of certain categories of personal information we have disclosed to third parties for their direct marketing purposes during the immediately preceding calendar year and (2) the identity of those third parties.]
How to Submit a Request: To submit an access or deletion request, to [opt out of the sale of your personal information][if you sell consumer information] or to submit a Shine the Light request, please email us at: [contact information needed here]
Verifying Requests: To help protect your privacy and maintain security, we will take steps to verify your identity before granting you access to your personal information or complying with your request If you request access to or deletion of your personal information, we may require you to provide any of the following information: [insert data elements to be used for verification]. In addition, if you ask us to provide you with specific pieces of personal information, we will require you to sign a declaration under penalty of perjury that you are the consumer whose personal information is the subject of the request. If you designate an authorized agent to make an access, deletion or opt-out of sale request on your behalf (1) we may require you to provide the authorized agent written permission to do so, and (2) for access and deletion requests, we may require you to verify your own identity directly with us (as described above).
Additional Information: If you choose to exercise any of your rights under the CCPA, you have the right to not receive discriminatory treatment by us. To the extent permitted by applicable law, we may charge a reasonable fee to comply with your request. This Statement is available in alternative formats upon request. Please contact [insert email address] to request this Statement in an alternative format.
[Metrics: Click here [insert link to metrics PDF] for information about the number of requests we received in [insert previous calendar year] and how we responded to those requests.]
GDPR PRIVACY POLICY
Updated: [19-March-2021]
We at Ketchum (“we”, “us” or “our”) respect your privacy.
This privacy policy (“Policy”) is intended to meet the requirements of the Regulation (EU) 2016/79 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data (known as “GDPR”).
WHO PROCESSES YOUR PERSONAL DATA
Ketchum is a company located in the United States. Ketchum Austria, Ketchum Belgium, Ketchum Germany, and Ketchum United Kingdom are affiliates of Ketchum. This privacy policy applies to the processing of personal data by Ketchum’s affiliates in the European Union, namely; Ketchum Austria, Ketchum Belgium, Ketchum Germany and Ketchum United Kingdom.
This privacy policy also applies to Ketchum North America, Ketchum Russia, Ketchum Asia Pacific, Ketchum Latin America and Ketchum Middle East to the extent those entities are subject to the General Data Protection Regulation.
For the purpose of this Policy and the GDPR, to the extent any of the above entities process your personal data in connection with use cases identified in this Policy, each will be considered a “data controller” of your personal data. Please note that in some cases we may carry out the activities referred to in this Policy in our capacity as a data processor acting on behalf of our clients. We have made this distinction clear in the Policy.
PURPOSE OF THIS POLICY
This Policy explains our approach to any personal data that we might collect from you using this website (the “Site”) and any personal data about you we might collect/process in other situations or interactions with us, and the purposes for which we process your personal data.
This Policy also sets out your rights in respect of our processing of your personal data.
This Policy will inform you of the nature of the personal data about you that is processed by us and how you can request that we delete, update, transfer and/or provide you with access to it or otherwise object to our processing of it for a specific purpose. This Policy is intended to assist you in making informed decisions when using the Site or otherwise providing personal data to us or in other situations where we may process your personal data.
Please note this Policy is not intended to apply to our processing of Ketchum staff personal data which is dealt with under our separate workplace privacy policy.
TYPE OF PERSONAL DATA WE COLLECT/PROCESS
When we talk about personal data we mean any information which relates to an identified or identifiable living individual. Individuals might be identified by reference to a name, an identification number, location data, an online identifier (such as an IP address) or to other factors that are specific to them, such as their physical appearance. Categories of personal data we may collect and process about you include:
- contact information (e. name, physical address, telephone number, email address);
- your date of birth;
- information about your employment or education history;
- information about your interests or affiliations or publicly stated positions on political matter, corporate matters and similar;
- information about articles (or similar) that you may have published;
- information for hiring talent and human resources (g. work eligibility status, financial account information, government-issued identification information or dietary requirements);
- your image;
- your online identifier (e.g. cookie ID); or
- any additional data that may identify you which you submit to us.
For more information about the personal data we collect please refer to section HOW WE USE PERSONAL DATA below and the COOKIES section
PERSONAL DATA OF CHILDREN
We do not intend to or knowingly collect personal data from children.
WAYS OF OBTAINING PERSONAL DATA
We may collect and receive your personal data using different methods:
- Personal data you provide to us. You may give us your personal data directly. This will be the case when, for example, you contact us with enquiries, complete forms on our Site or in hard copy or participate in a survey, subscribe to receive our marketing communications or provide feedback to us, provide services to us or otherwise through your interactions with us.
- Personal data we collect from you automatically. When you access and use our Site, we will automatically collect certain technical information about your equipment, browsing actions and patterns. We collect this personal data by using cookies and other similar tracking technologies (see COOKIES section ).
- Personal data received from third parties. From time to time, we may receive personal data about you from third parties. For example, we may receive your contact details from an industry contact or our client or we may receive your CV or resume from your agent or recruitment service provider or we may receive information about your dietary requirements from your agent or our hospitality provider. We may also use third parties to collect personal data about your interactions with our Site.
- Publicly available personal data. From time to time we may collect personal data about you (including your contact details, biography, interests or affiliations) from publicly available sources (including open source data sets) or media reports or personal data about you that you or a third party may make publicly available (for example through speaking at events or publishing articles or other news stories or posting on social media platforms).
HOW WE USE PERSONAL DATA
Our primary goals in collecting personal data from you are to:
- verify your identity;
- provide our services to clients;
- help us improve our Site, products and services and develop and market new products and services;
- carry out requests made by you to us;
- investigate or settle inquiries or disputes;
- comply with any applicable law, court order, other judicial process, or the requirements of a regulator;
- enforce our agreements with you;
- protect the rights, property or safety of us or third parties, including our other clients and users of the Site;
- provide support for the provision of our services;
- carry out recruitment activities; and
- use as otherwise required or permitted by law.
We set out in more detail below the specific ways in which we may use your personal data
Client information.
Information we collect with respect to our clients and potential clients is used to enable us to respond to client requests, to administer client accounts with us, to conduct credit checks, and to verify and carry out financial transactions for payments made to us.
Our legal basis for processing
It is in our legitimate interests (and those of our clients) to process personal data in this way to ensure we provide the services requested by our clients in an effective and efficient way.
Who do we share personal data with for this purpose?
We may share such personal data with our third party vendors (such as our payment service providers or IT providers), financial institutions, group companies, affiliates, professional advisors, regulatory bodies or other law enforcers or such other third parties as indicated in DATA SHARING section below in connection with this purpose.
Media and informational inquiries.
We may collect information for interviews requests, for media questions, or requests for information about our company. We may also provide you with the opportunity to sign up for newsletters or to receive copies of blogs and other information that we make available. Contact information may be requested in each case, together with details of other personal information that is relevant to these inquiries. This information is used in order to enable us to respond to your requests or media requests.
Our legal basis for processing
It is in our legitimate interests (and those of our clients) to process personal data in this way to ensure we provide the services requested by our clients in an effective and efficient way and that we provide the right information to those who request it.
Who do we share personal data with for this purpose?
We may share such personal data with our clients, group companies, affiliates, media partners or agents, third party vendors (such as our IT providers) or professional advisers or such other third parties as indicated in DATA SHARING section below in connection with this purpose.
Career Opportunities.
Potential employees and service providers may provide us with information to find out about and apply for career opportunities, including by providing resumes and other related information. This information is used to enable us to review applications, respond to these requests, and to make hiring decisions.
What is our legal basis?
Where we use personal data in connection with recruitment and talent management it will be in connection with us entering into a legal contract with them or it is in our legitimate interest to use personal data in such a way to ensure that we can make the best recruitment and talent management decisions for Ketchum or it is our legal obligation to use such personal data to comply with any legal obligations imposed upon us. We will not process any special data except where we are able to do so under applicable legislation or with the individual’s explicit consent.
Who do we share your data with for this purpose?
We may share such personal data with our group companies, affiliates, third party vendors or professional advisers or such other third parties as indicated in DATA SHARING section below in connection with this purpose.
Cookies
We use cookies and similar other technologies to collect information from the computer hardware and software you use to access the Site, or from your mobile. Please see our Cookie Policy for additional information.
The information you provide to us may be archived or stored periodically by us according to our standard backup processes and our document retention policy.
Our legal basis for processing
We will only drop non-essential cookies and other similar tracking technologies on devices with user consent. It is in our legitimate interest to process any personal data collected via the cookie or other similar tracking technology to ensure that we can improve our services and tailor our marketing.
Who do we share personal data with for this purpose?
We may share such personal data with our group companies, affiliates, third party vendors (such as our analytics providers or other IT providers) or professional advisers or such other third parties as indicated in DATA SHARING section below in connection with this purpose.
OTHER USES OF PERSONAL INFORMATION
We may also collect information in other contexts other than this Site as described above. That information may be used in the manner described above and in other ways, such as:
Surveys and voting.
We may collect personal data from individuals via surveys or voting polls. Participation in such polls is voluntary and you will have the opportunity to decide whether or not to disclose personal data. Certain personal data such as contact details may be required to register to vote or to take part in a survey. We would only use that information to report the results of the survey or vote.
Our legal basis for processing
It is in our legitimate interests (and those of our clients) to process personal data in this way to provide the services requested by our clients in an effective and efficient way and to understand how our clients and their products are received in the market. Where we do this on behalf of our clients as a data processor we do not require a legal basis for such processing.
Who do we share personal data with for this purpose?
We may share such personal data with our clients, group companies, affiliates, survey partners or agents, third party vendors (such as our IT providers) or professional advisers or such other third parties as indicated in DATA SHARING section below in connection with this purpose.
Promotions
We may conduct promotions, contests or giveaways which may require that individuals register to enter. We collect personal data from individuals in order to conduct the promotion, contest or giveaway and to deliver prizes or notices. Participation in these events and providing us with personal data is voluntary.
Our legal basis for processing
It is in our legitimate interests (and those of our clients) to process personal data in this way in order to enable individuals to participate in the promotion, contest or giveaway or we may do so in order to perform an obligation owed to individual. Where we do this on behalf of our clients as a data processor we do not require a legal basis for such processing.
Who do we share personal data with for this purpose?
We may share such personal data with our clients, group companies, affiliates, third party vendors (such as our IT providers), competition partners or professional advisers or regulatory bodies or such other third parties as indicated in DATA SHARING section below in connection with this purpose.
Industry information.
We collect, and maintain data bases containing, information about journalists, talent, social media influencers, social media users and other professionals in the public relations, news or media industry collected by us or by our trusted third party media analytics service providers. Such information may include an individual’s name, business contact details, professional interests and affiliations. This information may be information that is voluntarily supplied to us by those individuals through our Site or in other situations (such as public speaking events), or information that is public or available in third party databases or via third party content platforms (including social media platforms). Further we may collect and/or review other publicly available news stories and other journalistic content including content made available through public news sites and social media sites to understand what people are saying about us and our clients. We use this information to provide our services to our clients including ensuring we and our clients are fully up to speed on public opinion in any particular area and are fully briefed when it comes to dealing with the press. We may also use this information to contact those individuals to discuss our clients’ goods and services. We may also use this information for our own internal administrative and promotional purposes.
Our legal basis for processing
It is in our legitimate interests (or those of our client) to process personal data in this way so that we can provide the services requested by our clients in an effective and efficient way. Where the personal data collected is considered special personal data, we rely on the fact that the personal data has been manifestly made public by individual in order to process their personal data.
Who do we share personal data with for this purpose?
We may share such personal data with our clients, group companies, affiliates, third party vendors (such as our IT providers) or professional advisers or such other third parties as indicated in DATA SHARING section below in connection with this purpose.
Interactive areas.
We may provide interactive areas, such as message boards, chat rooms or other forums or other closed communities. Participation in these areas by users is voluntary. Although we discourage individuals from submitting any information that may identify them personally when participating in these areas, we may inevitably process their personal data in connection with these interactive areas.
Our legal basis for processing
To the extent we do process personal data in connection with this purpose, it is in our legitimate interests to do so to help us understand industry issues, share content and generally provide services to our client and users. Where we do this on behalf of our clients as a data processor we do not require a legal basis for such processing.
Who do we share personal data with for this purpose?
We may share such personal data with our clients, group companies, affiliates, partners or agents (such as Facebook), third party vendors (such as our IT providers) or professional advisers or such other third parties as indicated in DATA SHARING section below in connection with this purpose.
Marketing communications.
We may carry out marketing activities using an individual’s personal data. We may send marketing information to you by mail or email. We may also provide you with information about media and public relations events. It may be necessary to mention the purpose of other marketing communications at the point that we collect that information. We send this information and materials to you where you have consented to receive such information or materials, or where we have another lawful basis to do so to the extent required by law.
Our legal basis for processing
We rely on our legitimate interest to process personal data in this way for marketing purposes (except where consent is required by local law in which case we will obtain consent). Where the individual is a consumer, we will only send electronic marketing communications or event invitations to such individual with their consent.
We also provide individuals with opt out choices regarding personal data uses, particularly around marketing and advertising. To see how you can opt out of marketing communications, please see the section entitled OPT OUT AND UNWANTED COMMUNICATIONS.
Please note if a third party asks us to share personal data so that they can send electronic marketing communications to particular individuals, we will obtain the relevant individual’s consent prior to sharing the personal data for such purpose.
Who do we share personal data with for this purpose?
We may share your data with our group companies, affiliates, promotions agents, third party vendors (such as our IT providers) or professional advisers or such other third parties as indicated in DATA SHARING section below in connection with this purpose.
Receipt of services.
If we have engaged an organisation to provide us or our client with products or services (for example, IT support or financial advice), we will collect and process your personal data if you are a contact within the relevant organisation in order to manage our relationship or our clients with the organization, to receive products and services from the organisation and, where relevant, to provide our services to others including our clients.
Our legal basis for processing
It is necessary for us to use personal data in this way to perform our obligations in accordance with any contract that we may have with the organisation or it is in our legitimate interest to use personal data in such a way to ensure that we have an effective working relationship with the organisation and are able to provide our services to others in an effective way. Where we do this on behalf of our clients as a data processor we do not require a legal basis for such processing.
Who do we share personal data with for this purpose?
We may share such personal data with our clients, group companies, affiliates, partners, agents, third party vendors or professional advisers or such other third parties as indicated in DATA SHARING section below in connection with this purpose.
Business administration and legal compliance.
We may use an individual’s personal data for the following business administration and legal compliance purposes:
- to facilitate the operation or effective management of our group of businesses;
- to comply with our legal obligations
- to enforce or protect our legal rights;
- to deal with complaints;
- to protect the rights of third parties (including where health or security of an individual is endangered (e.g. a fire); and
- in connection with a business transition or sale such as a merger, re-organisation, acquisition by another company, or sale of all or a portion of our assets.
Our legal basis for processing
Where we use personal data in connection with a business transition, to enforce our legal rights or to protect the rights of third parties, it is in our legitimate interest to do so. For all other purposes described in this section, we will rely on our obligation to comply with law, such as a court order, to process such personal data.
We will not process any special (or sensitive) categories of personal data or personal data relating to criminal convictions or offences except where we are able to do so under applicable legislation or with the individual’s explicit consent.
Who do we share personal data with for this purpose?
We may share personal data with our clients, group companies, affiliates, agents, partners, third party vendors or professional advisers, emergency service providers or law enforcers or other regulatory bodies (including tax and social security authorities) or such other third parties as indicated in DATA SHARING section below in connection with this purpose.
Visiting our premises
If an individual visits any of our premises we may collect contact information as part of our sign in process. We may also capture their image on our surveillance camera or CCTV.
Our legal basis for processing
It is in our legitimate interests to process personal data in this way for security reasons.
Who do we share personal data with for this purpose?
We may share such personal with our clients, group companies, affiliates, recruitment partners or agents, third party vendors (such as our IT providers) or advisers or law enforcers or such other third parties as indicated in DATA SHARING section below in connection with this purpose.
SHARING YOUR PERSONAL DATA
We may share your personal data with any of our group affiliates, or with our agents, partners, clients, contractors, professional advisors or government or regulatory bodies for the following purposes: (a) provide our services to clients or otherwise receive assistance in processing transactions; (b) fulfilment of requests for information, receiving and sending communications, updating marketing lists, analysing data; (c) provision of IT and other support services; (d) to facilitate the operation and effective management of our group of businesses; (e) comply with a legal obligation or in connection with a legal claim or dispute or to otherwise protect our legal rights; (f) assistance in other ancillary to the operation of tasks, from time to time. Our agents, partners and contractors will use your personal data to the extent necessary to perform their functions. For more details about how we may share your personal data in connection with a particular use case, please refer to the relevant use case above
We will not sell your personal data to other companies and we will not share it with other companies for them to use without your consent, except in the circumstances listed above or in connection with the sale or merger of Ketchum or the division or office responsible for the services.
Please note, the types of third parties we share your personal data with set out above is non-exhaustive and there may be circumstances where we need to share personal information with other third parties in order to operate our Site and to provide our services. We will notify you of any other circumstances where we would share your information on a case by case basis.
OBTAINING YOUR CONSENT
Where our use of your personal data requires your consent, you can provide such consent:
- at the time that we collect your personal data following the instructions provided; or
- by informing us by e-mail, post or phone using the contact details set out in this Policy.
Please note that if you specifically consent to additional uses of your personal data, we may use your personal data in a manner consistent with that consent.
DATA TRANSFERS OUTSIDE THE EEA
We may transmit personal data outside the EEA to certain categories of third parties (as listed above in HOW WE USE YOUR PERSONAL DATA) and more specifically to: (1) our headquarters in New York, United States (“US”); (2) our different offices in the US and other locations globally; (3) our affiliated entities in the US or in other locations globally.
In particular when transferring your personal data outside the EEA, we will ensure that, where required by applicable law, at least one of the following safeguards is implemented: (1) we will only transfer your personal data to countries that have been deemed to provide an adequate level of protection for personal data by the European Commission; (2) where we use certain service providers, we may use specific contracts approved by the European Commission referred to as the “model clauses” which give personal data the same protection it has in Europe.
CONFIDENTIALITY AND SECURITY OF YOUR PERSONAL DATA
We are committed to keeping the personal data you provide to us secure and we will take reasonable precautions to protect your personal data from loss, misuse or alteration.
To safeguard against unauthorized access to personal data by third parties outside our organization, all electronic personal data held by us is maintained on systems that are protected by up-to-date secure network architectures that contain firewalls and intrusion detection devices. The data saved in servers is “backed up” (i.e. the data are recorded on separate media) to avoid the consequences of any inadvertent erasure, destruction or loss otherwise. The servers are stored in facilities with high security, access protected from unauthorized personnel, fire detection and response systems. The location of these servers is known to a limited number of our employees.
We have implemented information security policies, rules and technical measures to protect the personal data that we have under our control from:
- unauthorized access;
- improper use or disclosure;
- unauthorized modification; and
- unlawful destruction or accidental loss.
All of our employees and data processors (i.e. those who process your personal data on our behalf, for the purposes listed above), who have access to, and are associated with the processing of personal data, are obliged to respect the confidentiality of the personal data of all users of our services.
Information regarding job applications is encrypted and transmitted in a secure way. You can verify this by looking for a closed lock icon at the bottom of your web browser, or looking for “https” at the beginning of the URL. Only employees or third parties who need the information to process a specific request are granted access to personally identifiable information.
YOUR DATA PROTECTION RIGHTS
You have the following rights in relation to the personal data we hold about you under certain circumstances:
- To obtain the confirmation that we process personal data about you, to access and obtain copies of the information, as well as information relating to the processing we carry out.
- To request your personal data be corrected where appropriate.
- If personal data we hold about you is inaccurate or incomplete, you may request that data be amended. However, please be aware that it is every person’s responsibility to provide us with accurate personal data and to inform us of any changes (e.g. new home address or change of name).
- To request your personal data be deleted, where appropriate.
- If you demonstrate that the purpose for which the personal data is being processed is no longer legal or appropriate, the data will be deleted, unless we can demonstrate that we are required to retain the personal data by applicable law or otherwise.
- If we have shared your personal data with others, we will let them know about the deletion where possible. If you ask us, where it is possible and lawful for us to do so, we will also tell you who we have shared your personal information with so that you can contact them directly.
- To request that we restrict the processing of your personal data in some circumstances, such as where you contest the accuracy of the personal data, while we investigate your concern.
- It will not prevent us from storing your personal information.
- We will tell you before we lift any restriction.
- If we have shared your personal information with others, we will let them know about the restriction where it is possible for us to do so.
- If you ask us, where it is possible and lawful for us to do so, we will also tell you who we have shared your personal information with so that you can contact them directly
- Where processing is based on your consent, to receive your personal data in a commonly used electronic format, or ask that we move your personal data in that format to another provider, where your request relates to the personal data that you gave us directly and where technically possible.
- To object to your personal data being processed where we are relying on ours or a third party’s legitimate interest to do so or for the purpose of direct marketing.
- To withdraw your consent at any time when processing relies upon consent.
- In France, to give us instructions concerning the use of your personal data after your death.
Data subjects may exercise these rights verbally or in writing using our contact information provided in the section below entitled CONTACT DETAILS. We will endeavour to promptly respond to your requests. Where you ask us to provide a copy of your personal data we are legally obliged to respond within one month of such request. If your request is denied, we will inform you about the reasons for denial.
Please note that in order for you to assert these rights, we may need to verify your identity to confirm your right to access your personal data. This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. In order to verify your identity, we may need to gather more personal data from you than we currently have.
OPT OUT AND UNWANTED COMMUNICATIONS
To opt-out of any future promotional or marketing communications or any other commercial communications from us, you should send a request to us at the contact information in the section entitled CONTACT DETAILS.
ENFORCEMENT RIGHTS AND MECHANISMS
We will ensure that this Policy is observed and duly implemented. Violations of the applicable data protection legislation in the EEA may lead to penalties and/or claims for damages.
If at any time you believe that your personal data has been processed in violation of this Policy, or if you have any inquiries or complaints about the use or limitation of use of your personal data, you may contact the relevant individuals in CONTACT DETAILS section:
Please note that if you have a complaint about our privacy practices, you may contact your local EU Data Protection Authority (“DPA”). We are committed to cooperating with DPAs and to comply with their dispute resolution procedures in cases of complaints. We are also committed to complying with any regulations or guidelines that DPAs may issue from time to time in accordance with EEA and Member State data protection legislation. We undertake to register and/or keep our registration updated as a data controller and/or processor in all jurisdictions where we maintain entities in the EEA.
We are also subject to the investigatory and enforcement powers of the U.S. Federal Trade.
THIRD PARTY LINKS AND SERVICES
This Site contains links to third party websites and services. Please remember that when you use a link to go from our Site to another website or you request a service from a third party, this Policy no longer applies to these third-party websites and third-party service providers unless we are acting as joint controllers in respect of your personal data with such third party.
Your browsing and interaction on any other websites, or your dealings with any other third-party service provider, is subject to that website’s or third-party service provider’s own rules and policies. We do not monitor, control, or endorse the privacy practices of any third parties.
This Site may integrate with social networking services. You understand that we do not control such services and are not liable for the manner in which they operate. While we may provide you with the ability to use such services in connection with our Site, we are doing so merely as an accommodation and, like you, are relying upon those third-party services to operate properly and fairly.
COOKIES
We use cookies and similar technologies to collect personal data from the computer or other device you use to access the Site. “Cookies” are pieces of information that may be placed on your device for the purpose of collecting data to facilitate and enhance your communication and interaction with our Site. We may also allow certain third parties to place cookies as described below.
We use cookies and other technologies on all our sites to ensure the best possible experience on our Site. These uses include:
- We use analytical cookies to recognize and count users of our Site, measure the effectiveness of our content, and understand how visitors use our Site.
- We may place, or allow a third party to place, functional cookies to make a website easier to use, such as cookies that maintain a user’s session. For example, job applicants who visit our Site and apply for a job are directed to a third-party site to submit applications and that site places a cookie that is used to maintain an applicant’s session. That same third party may also place other cookies, such as a LinkedIn cookie, that may also apply to job applicants. You can delete these cookies via your browser settings.
You can review your Internet browser settings to exercise choices you have for certain cookies. If you disable or delete certain cookies in your Internet browser settings, you might not be able to access or use important functions or features of this Site, and you may be required to re-enter your log-in details.
HOW LONG DO WE KEEP YOUR PERSONAL DATA?
We retain personal data only for as long as is necessary for the purposes described in this Policy, after which it is deleted from our systems.
Regarding personal data we have processed in connection with the supply of our services to clients, we may retain personal data relevant to our services for up to six years from the date of supply and in compliance with our obligations under the GDPR (or similar legislation around the world). We may then destroy such files without further notice or liability.
Regarding any other personal data we have processed, we typically retain relevant personal data for up to three years from the date of our last interaction with the relevant individual and in compliance with our obligations under the GDPR (or similar legislation around the world) although we may keep it for longer if we have a justifiable reason to do so.
If any personal data is only useful for a short period (e.g. for a specific event or marketing campaign or in relation to recruitment), we will delete it at the end of that period. Please note that if you are an unsuccessful candidate we may keep your information for a short period.
If you have opted out of receiving marketing communications from us, we will need to retain certain personal data on a suppression list so that we know not to send you further marketing communications in the future.
MODIFICATIONS TO THE POLICY
We reserve the right to modify this Policy as needed, for example, to comply with changes in laws, regulations or requirements introduced by DPAs. Changes must be approved by our privacy points of contact, the office of the corporate legal department, or their designees who will seek input as they reasonably deem appropriate from corporate executives for the amended Policy to enter into force. If we make changes to the Policy, this amended Policy will be submitted for renewed approval according to the relevant applicable provisions of the law. We will inform data subjects of any material changes in the Policy. We will post all changes to the Policy on relevant internal and external websites.
Effective with the implementation of this Policy, all existing and applicable EU company privacy guidelines relating to the collection and/or processing of personal data will, where in conflict, be superseded by the terms of this Policy. No other internal policy that conflicts with this Policy shall be applicable with respect to the protection of personal data handled by us in the EU. We encourage you to review this Policy periodically to be informed of how we use your personal data.
CONTACT DETAILS
For questions or concerns about this Policy, or to ask questions or express concerns about our collection, management and processing of personal data, or to exercise your rights, you may contact us by:
Email: [email protected]
Or by sending us a letter to:
Our corporate headquarters:
Attn: General Counsel
Ketchum
1285 6th Avenue, #401
New York, NY 10019
Our office in the EU:
Attn: Data Protection Responsible
Ketchum
Bankside 3
90 Southwark St
London
SE1 OSW
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- Cookies
Auf unseren Webseiten nutzen wir Cookies. Cookies sind kleine Textdateien, die auf Ihrem Endgerät gespeichert und ausgelesen werden können. Man unterscheidet zwischen Session-Cookies, die wieder gelöscht werden, sobald Sie ihren Browser schließen und permanenten Cookies, die über die einzelne Sitzung hinaus gespeichert werden. Cookies können Daten enthalten, die eine Wiedererkennung des genutzten Geräts möglich machen. Teilweise enthalten Cookies aber auch lediglich Informationen zu bestimmten Einstellungen, die nicht personenbeziehbar sind.
Wir nutzen auf unseren Webseiten Session-Cookies und permanente Cookies. Die Verarbeitung erfolgt auf Grundlage von Art. 6 Abs. 1 lit. f) DSGVO und in dem Interesse die Benutzerführung zu optimieren bzw. zu ermöglichen und die Darstellung unserer Webseite anzupassen.
Sie können Ihren Browser so einstellen, dass er Sie über die Platzierung von Cookies informiert. So wird der Gebrauch von Cookies für Sie transparent. Sie können Cookies zudem jederzeit über die entsprechende Browsereinstellung löschen und das Setzen neuer Cookies verhindern. Bitte beachten Sie, dass unsere Webseiten dann ggf. nicht optimal angezeigt werden und einige Funktionen technisch nicht mehr zur Verfügung stehen.
- Social Media Plugins
Aus Gründen des Datenschutzes binden wir keine Social Plugins direkt in unseren Webauftritt ein. Wenn Sie unsere Seiten aufrufen, werden daher keine Daten an Social-Media-Dienste wie etwa Facebook, Twitter, XING oder Google+ übermittelt. Eine Profilbildung durch Dritte ist somit ausgeschlossen.
Aus den verschiedenen oben genannten Datenquellen werden von uns anonymisierte Profile zu rein statistischen Zwecken gebildet, die der Verbesserung der Webseite dienen. Zu keiner Zeit werden hier Rückschlüsse auf Personen ermöglicht.
- Erläuterungen der Sicherheitsmaßnahmen
Um Ihre Daten vor unerwünschten Zugriffen möglichst umfassend zu schützen, treffen wir technische und organisatorische Maßnahmen. Wir setzen auf unseren Seiten ein Verschlüsselungsverfahren ein. Ihre Angaben werden von Ihrem Rechner zu unserem Server und umgekehrt über das Internet mittels Verschlüsselung übertragen. Sie erkennen dies daran, dass in der Statusleiste Ihres Browsers das Schloss-Symbol geschlossen ist und die Adresszeile mit https:// beginnt.
- Rechte des Nutzers
Bei Verarbeitung Ihrer personenbezogenen Daten gewährt die DSGVO Ihnen als Webseitennutzer bestimmte Rechte:
- Auskunftsrecht (Art. 15 DSGVO): Sie haben das Recht eine Bestätigung darüber zu verlangen, ob Sie betreffende personenbezogene Daten verarbeitet werden; ist dies der Fall, so haben Sie ein Recht auf Auskunft über diese personenbezogenen Daten und auf die in Art. 15 DSGVO im Einzelnen aufgeführten Informationen.
- Recht auf Berichtigung und Löschung (Art. 16 und 17 DSGVO): Sie haben das Recht, unverzüglich die Berichtigung Sie betreffender unrichtiger personenbezogener Daten und ggf. die Vervollständigung unvollständiger personenbezogener Daten zu verlangen.
Sie haben zudem das Recht, zu verlangen, dass Sie betreffende personenbezogene Daten unverzüglich gelöscht werden, sofern einer der in Art. 17 DSGVO im einzelnen aufgeführten Gründe zutrifft, z. B. wenn die Daten für die verfolgten Zwecke nicht mehr benötigt werden. - Recht auf Einschränkung der Verarbeitung (Art. 18 DSGVO): Sie haben das Recht, die Einschränkung der Verarbeitung zu verlangen, wenn eine der in Art. 18 DSGVO aufgeführten Voraussetzungen gegeben ist, z. B. wenn Sie Widerspruch gegen die Verarbeitung eingelegt haben, für die Dauer einer etwaigen Prüfung.
- Recht auf Datenübertragbarkeit (Art. 20 DSGVO): In bestimmten Fällen, die in Art. 20 DSGVO im Einzelnen aufgeführt werden, haben Sie das Recht, die Sie betreffenden personenbezogenen Daten in einem strukturierten, gängigen und maschinenlesbaren Format zu erhalten bzw. die Übermittlung dieser Daten an einen Dritten zu verlangen.
- Widerspruchsrecht (Art. 21 DSGVO): Werden Daten auf Grundlage von Art. 6 Abs. 1 lit. f) erhoben (Datenverarbeitung zur Wahrung berechtigter Interessen), steht Ihnen das Recht zu, aus Gründen, die sich aus Ihrer besonderen Situation ergeben, jederzeit gegen die Verarbeitung Widerspruch einzulegen. Wir verarbeiten die personenbezogenen Daten dann nicht mehr, es sei denn, es liegen nachweisbar zwingende schutzwürdige Gründe für die Verarbeitung vor, die die Interessen, Rechte und Freiheiten der betroffenen Person überwiegen, oder die Verarbeitung dient der Geltendmachung, Ausübung oder Verteidigung von Rechtsansprüchen.
- Beschwerderecht bei einer Aufsichtsbehörde: Sie haben gem. Art. 77 DSGVO das Recht auf Beschwerde bei einer Aufsichtsbehörde, wenn Sie der Ansicht sind, dass die Verarbeitung der Sie betreffenden Daten gegen datenschutzrechtliche Bestimmungen verstößt. Das Beschwerderecht kann insbesondere bei einer Aufsichtsbehörde in dem Mitgliedstaat Ihres Aufenthaltsorts, Ihres Arbeitsplatzes oder des Orts des mutmaßlichen Verstoßes geltend gemacht werden.
- Kontaktdaten Datenschutzbeauftragter
Unser betrieblicher Datenschutzbeauftragter steht Ihnen gerne für Auskünfte oder Anregungen zum Thema Datenschutz zur Verfügung:
Dr. Uwe Schläger
datenschutz nord GmbH
Web: www.datenschutz-nord-guppe.de
E-Mail: [email protected]
Telefon: 0421 69 66 32 0
- Social-Media-Kanäle
Wir betreiben offizielle Social-Media-Kanäle unter den nachfolgenden Adressen:
Facebook: https://www.facebook.com/KetchumGER/
Instagram: https://www.instagram.com/ketchumger/
YouTube: https://www.youtube.com/user/ketchumpleonger
Twitter: https://twitter.com/KetchumGER
Xing: https://www.xing.com/company/ketchum
LinkedIn: https://www.linkedin.com/company/ketchumger/
Pinterest: https://www.pinterest.de/ketchumGER/
Wenn Sie uns über diese Kanäle kontaktieren, verarbeiten wir Ihre Daten im Rahmen von Art. 6 Abs. 1 lit. b) DSGVO ausschließlich zur Beantwortung Ihrer Anfrage. Die von Ihnen auf diesen Seiten eingegebenen Daten wie z.B. Kommentare, Videos oder Bilder, werden von uns nicht für andere Zwecke verwendet oder verarbeitet. Bitte beachten Sie außerdem die Datenschutzbestimmungen des jeweiligen Plattformbetreibers.
Die genannten sozialen Netzwerke setzen sogenannte Webtracking-Methoden ein. Bitte seien Sie sich darüber bewusst: Es kann nicht ausgeschlossen werden, dass diese Seiten Ihre Profildaten nutzen, etwa um Ihre Gewohnheiten, persönlichen Beziehungen, Vorlieben usw. auszuwerten. Wir haben keinerlei Einfluss auf die Verarbeitung Ihrer Daten durch die genannten sozialen Netzwerke.
Unsere Facebook Unternehmensseite
Wir betreiben unter der URL https://www.facebook.com/KetchumGER/ eine offizielle Facebook-Seite auf Grundlage von Art. 6 Abs. 1 lit. f) DSGVO. Facebook stellt uns über die sogenannten „Insights“ statistische Daten zur Verfügung, durch die Interaktionen von Nutzern auf bzw. mit der Seite erkannt werden können. Wir nutzen diese in aggregierter Form verfügbaren Daten, um unsere Beiträge und Aktivitäten auf unserer Facebook-Seite für die Benutzer attraktiver zu machen.
Facebook setzt darüber hinaus sogenannte Webtracking-Methoden auf dieser Seite ein. Bitte seien Sie sich darüber bewusst: Es kann nicht ausgeschlossen werden, dass Facebook Ihre Profildaten nutzt, etwa um Ihre Gewohnheiten, persönlichen Beziehungen, Vorlieben usw. auszuwerten. Wir haben keinerlei Einfluss auf die Verarbeitung Ihrer Daten durch Facebook.
Sonstige Datenverarbeitungen werden von uns nicht vorgenommen oder initiiert. Die von Ihnen auf unserer Facebook-Seite eingegebenen Daten wie z.B. Kommentare, Videos oder Bilder, werden von uns zu keinem Zeitpunkt für andere Zwecke verwendet oder verarbeitet.
Rechte der Nutzer:
Nach der Entscheidung des Europäischen Gerichtshofes ist der Betreiber einer Facebook-Seite gemeinsam mit Facebook für die Verarbeitung personenbezogener Daten verantwortlich. Im Hinblick auf die Vorschriften der DSGVO zur gemeinsamen Verantwortung haben wir mit Facebook eine Vereinbarung getroffen, nach der Facebook die Verantwortung für die Verarbeitung von „Insights“ Daten übernimmt und sämtliche hieraus resultierenden Pflichten aus der DSGVO gegenüber den Nutzern erfüllen wird.
Näheres zu der Datenschutzerklärung von Facebook finden Sie hier.
Auskunftsanfragen zu „Insights“, die an uns gerichtet sind, werden wir unmittelbar an Facebook weiterleiten.
- Anfragen per E-Mail oder Telefon
Sie haben die Möglichkeit, mit uns per E-Mail oder Telefon in Kontakt zu treten. Wir verarbeiten die Daten, die Sie uns im Rahmen Ihrer Anfrage übermitteln auf der Grundlage von Art. 6 Abs. 1 lit. b) DSGVO ausschließlich zur Beantwortung Ihrer Anfrage. Ihre Daten werden anschließend gelöscht. Eine Weitergabe an Dritte erfolgt nicht.
- Online-Spiel „Keep the award moving“
Wir freuen uns darüber, dass Sie unser Online-Spiel „Keep the award moving“ (nachfolgend „Spiel“) nutzen. Nachfolgend möchten wir Sie über den Umgang mit Ihren Daten gem. Art. 13 Datenschutzgrundverordnung (DSGVO) informieren.
9.1 Verantwortlicher
Verantwortlich für die Datenverarbeitung im Rahmen des Spiels ist die Ketchum GmbH, Bahnstraße 2, 40212 Düsseldorf.
9.2 Spiel
Sie können das Spiel durchweg anonym – also ohne Preisgabe von persönlichen Daten. – nutzen. Für die Teilnahme müssen Sie lediglich einen Nickname angeben, der nicht mit Ihrem tatsächlichen Namen übereinstimmen muss.
Nach Beendigung des Spiels können Sie Ihren Punktestand über den Button „Teilen“ auf Ihrem Social Media Profil bei Facebook, Xing, LinkedIn und/oder Twitter veröffentlichen. Abhängig von Ihren Profileinstellungen ist Ihr Punktestand dann entweder für jedermann frei im Internet sichtbar oder nur für bestimmte Nutzer der Social-Media-Plattform. Rechtsgrundlage für diese Datenverarbeitung ist Ihre Einwilligung gem. Art. 6 Abs. 1 lit. a) DSGVO. Sie können die Einwilligung jederzeit mit Wirkung für die Zukunft widerrufen, indem Sie den betreffenden Eintrag aus Ihrem Social Media Profil löschen.
Über den Button „Mehr erfahren“ können Sie sich an uns wenden und weitere Informationen zu Gamification in der Kommunikation erhalten. Dafür wird eine E-Mail an unseren Account [email protected] erzeugt, die Sie dann textlich füllen und an uns senden können. Sie entscheiden selbst, welche Informationen Sie uns mitteilen möchten. Wir verarbeiten Ihre Daten nur zur Beantwortung Ihrer Anfrage und löschen sie, sobald sie hierfür nicht mehr erforderlich sind und keine gesetzlichen Aufbewahrungspflichten entgegenstehen. Ihre E-Mail-Adresse und Ihre Anfrage verarbeiten wir auf Grundlage Ihrer Einwilligung nach Art. 6 Abs. 1 S. 1 lit. a) DSGVO. Sie können Ihre Einwilligung jederzeit mit Wirkung für die Zukunft widerrufen. Schicken Sie uns einfach Ihren Widerruf formlos per E-Mail an die oben angegebene Adresse.
9.3 Nutzungsdaten
Wenn Sie unsere Webseiten besuchen, werden auf unserem Webserver temporär sogenannte Nutzungsdaten zu statistischen Zwecken als Protokoll ausgewertet, um die Qualität unserer Webseiten zu verbessern. Dieser Datensatz besteht aus
- dem Namen und der Adresse der angeforderten Inhalte,
- dem Datum und der Uhrzeit der Abfrage,
- der übertragenen Datenmenge,
- dem Zugriffsstatus (Inhalt übertragen, Inhalt nicht gefunden),
- der Beschreibung des verwendeten Webbrowsers und des Betriebssystems,
- dem Referral-Link, der angibt, von welcher Seite Sie auf unsere gelangt sind,
- der IP-Adresse des anfragenden Rechners, die so verkürzt wird, dass ein Personenbezug nicht mehr herstellbar ist.
Die genannten Protokolldaten werden nur anonymisiert ausgewertet.
9.4 Anonyme Besuchermessung
Wir führen eine anonyme Besuchermessung mit Hilfe des Tools Matomo/Piwik durch. Hierfür werden die Protokolldaten des Webservers sowie die gekürzte IP-Adresse ausgewertet. Rückschlüsse auf Ihre Person sind dabei nicht möglich.
9.5 Ihre Rechte als betroffene Person
Bei der Verarbeitung Ihrer personenbezogenen Daten gewährt die DSGVO Ihnen als betroffene Person bestimmte Rechte:
Auskunftsrecht (Art. 15 DSGVO)
Sie haben das Recht eine Bestätigung darüber zu verlangen, ob Sie betreffende personenbezogene Daten verarbeitet werden; ist dies der Fall, so haben Sie ein Recht auf Auskunft über diese personenbezogenen Daten und auf die in Art. 15 DSGVO im Einzelnen aufgeführten Informationen.
Recht auf Berichtigung (Art. 16 DSGVO)
Sie haben das Recht, unverzüglich die Berichtigung Sie betreffender unrichtiger personenbezogener Daten und ggf. die Vervollständigung unvollständiger Daten zu verlangen.
Recht auf Löschung (Art. 17 DSGVO)
Sie haben das Recht, zu verlangen, dass Sie betreffende personenbezogene Daten unverzüglich gelöscht werden, sofern einer der in Art. 17 DSGVO im Einzelnen aufgeführten Gründe zutrifft.
Recht auf Einschränkung der Verarbeitung (Art. 18 DSGVO)
Sie haben das Recht, die Einschränkung der Verarbeitung zu verlangen, wenn eine der in Art. 18 DSGVO aufgeführten Voraussetzungen gegeben ist, z. B. wenn Sie Widerspruch gegen die Verarbeitung eingelegt haben, für die Dauer der Prüfung durch den Verantwortlichen.
Recht auf Datenübertragbarkeit (Art. 20 DSGVO)
In bestimmten Fällen, die in Art. 20 DSGVO im Einzelnen aufgeführt sind, haben Sie das Recht, die Sie betreffenden personenbezogenen Daten in einem strukturierten, gängigen und maschinenlesbaren Format zu erhalten bzw. die Übermittlung dieser Daten an einen Dritten zu verlangen.
Widerrufsrecht (Art. 7 DSGVO)
Sofern die Verarbeitung von Daten auf Grundlage Ihrer Einwilligung erfolgt, sind Sie nach Art. 7 Abs. 3 DSGVO berechtigt, die Einwilligung in die Verwendung Ihrer personenbezogenen Daten jederzeit zu widerrufen. Bitte beachten Sie, dass der Widerruf erst für die Zukunft wirkt. Verarbeitungen, die vor dem Widerruf erfolgt sind, sind davon nicht betroffen.
Widerspruchsrecht (Art. 21 DSGVO)
Werden Daten auf Grundlage von Art. 6 Abs. 1 S. 1 lit. f DSGVO (Datenverarbeitung zur Wahrung berechtigter Interessen) oder auf Grundlage von Art. 6 Abs. 1 S. 1 lit. e DSGVO (Datenverarbeitung zur Wahrung öffentlichen Interesse oder in Ausübung öffentlicher Gewalt) erhoben, steht Ihnen das Recht zu, aus Gründen, die sich aus Ihrer besonderen Situation ergeben, jederzeit gegen die Verarbeitung Widerspruch einzulegen. Wir verarbeiten die personenbezogenen Daten dann nicht mehr, es sei denn, es liegen nachweisbar zwingende schutzwürdige Gründe für die Verarbeitung vor, die gegenüber Ihren Interessen, Rechten und Freiheiten überwiegen, oder die Verarbeitung dient der Geltendmachung, Ausübung oder Verteidigung von Rechtsansprüchen.
Beschwerderecht bei einer Aufsichtsbehörde (Art. 77 DSGVO)
Sie haben gem. Art. 77 DSGVO das Recht auf Beschwerde bei einer Aufsichtsbehörde, wenn Sie der Ansicht sind, dass die Verarbeitung der Sie betreffenden Daten gegen datenschutzrechtliche Bestimmungen verstößt. Das Beschwerderecht kann insbesondere bei einer Aufsichtsbehörde in dem Mitgliedstaat Ihres gewöhnlichen Aufenthaltsorts, Ihres Arbeitsplatzes oder des Orts des mutmaßlichen Verstoßes geltend gemacht werden.
Geltendmachung Ihrer Rechte
Sofern vorstehend nichts anderes beschrieben wurde, wenden Sie sich zur Geltendmachung Ihrer Betroffenenrechte bitte an die im Impressum genannte Stelle.
9.6 Kontaktdaten des Datenschutzbeauftragten
Unser externer Datenschutzbeauftragter steht Ihnen gerne für Auskünfte zum Thema Datenschutz unter folgenden Kontaktdaten zur Verfügung:
datenschutz nord GmbH
Konsul-Smidt-Straße 88
28217 Bremen
Web: www.datenschutz-nord-gruppe.de
E-Mail: [email protected]
Wenn Sie sich an unseren Datenschutzbeauftragten wenden, geben Sie hierbei bitte auch die verantwortliche Stelle an, die oben unter Ziff.1 genannt wird.
Rückseite auswählen
- Adventskalender / Gewinnspiele
Für die Gewinnspiele im Rahmen unseres Ketchum-Adventskalenders gelten folgende Regeln:
Mitmachen kann jeder über 18 Jahre, der eine gültige Postadresse in Deutschland hat. Eine Teilnahme über Dritte, insbesondere Gewinnspielservice-Anbieter, ist ausgeschlossen.
Zur Teilnahme an den Online-Gewinnspielen ist die Angabe eines Klarnamens und einer gültigen E-Mail-Adresse erforderlich, damit die Gewinner kontaktiert und eine Postadresse angefragt werden können. Für die Zusendung von Sachpreisen muss der/die Gewinner(in) eine gültige Postadresse angeben. Für die Richtigkeit der persönlichen Angaben ist der/die Teilnehmer(in) selbst verantwortlich. Die personenbezogenen Daten werden nicht für Werbezwecke verwendet.
Um an einem Gewinnspiel teilzunehmen, müssen die jeweiligen Aufgaben des Gewinnspiels am jeweiligen Spieltag umgesetzt werden. Die Teilnahme und die Übermittlung muss innerhalb der im Gewinnspiel genannten Frist, d. h. am jeweiligen Kalendertag bis 23:59 Uhr erfolgen.
Zur Überprüfung der Fristwahrung dient das Datum und die Uhrzeit nach Senden des Teilnahmeformulars.
Der Teilnehmer ist verpflichtet Angaben zu machen, die der Wahrheit entsprechen.
Die/er Gewinner(in) werden von Ketchum unter allen Teilnehmern des jeweiligen Gewinnspieltages per Los ermittelt und anschließend zeitnah per E-Mail benachrichtigt. Eine Barauszahlung der Gewinne oder ein etwaiger Gewinnersatz ist in keinem Falle möglich. Der Anspruch auf den Gewinn oder Gewinnersatz kann nicht abgetreten werden.
Durch die Gewinnspielteilnahme erklärt sich der Teilnehmende ausdrücklich damit einverstanden, dass Ketchum die dazu erforderlichen personenbezogenen Daten für die Dauer des Gewinnspiels erhebt und verarbeitet. Dies gilt auch für die personenbezogenen Daten, die im Falle eines Online-Spiels auf einer externen Website erhoben werden. Die Erhebung und Verarbeitung der Daten erfolgt ausschließlich zum Zweck der Durchführung und Abwicklung eines Gewinnspiels, nicht zu Werbezwecken. Eine Nutzung für andere Zwecke findet nicht statt. Es steht dem Teilnehmer jederzeit frei, per Widerruf unter [email protected] die Einwilligung in die Speicherung aufzuheben und somit von der Teilnahme zurückzutreten. Die über den Teilnehmer gespeicherten Daten werden dementsprechend gelöscht.
Ketchum wird mit der Aushändigung des Gewinns von allen Verpflichtungen frei, sofern sich nicht aus diesen Regelungen schon ein früherer Zeitpunkt ergibt.
Der Rechtsweg ist ausgeschlossen.
Es ist ausschließlich das Recht der Bundesrepublik Deutschland anwendbar.
Sollten einzelne dieser Bestimmungen ungültig sein oder werden, bleibt die Gültigkeit der übrigen Nutzungsbedingungen hiervon unberührt.
Diese Nutzungsbedingungen können jederzeit von Ketchum ohne gesonderte Benachrichtigung geändert werden.
11. Hinweisgebersystem
Über unser internes Hinweisgebersystem haben Mitarbeitende, Lieferanten und Geschäftspartnern die Möglichkeit, auf Missstände hinzuweisen, ohne selbst in Erscheinung zu treten. Hier geht es insbesondere um folgende Sachverhalte im Unternehmen:
- Straftaten oder Fehlverhalten.
- Schwerwiegende und offenkundige Verstöße gegen geltendes Recht und/oder internationale Abkommen.
- Schwerwiegende Bedrohungen oder Gefährdungen des öffentlichen Interesses, von denen die Hinweisgebenden persönliche Kenntnis haben.
- Verstoß gegen einen Verhaltenskodex oder Richtlinien des Unternehmens.
- Gefahren für die Gesundheit von Mitarbeitenden.
Hierbei müssen Sie selbst keine personenbezogenen Daten zu Ihrer Person angeben. Je nach Inhalt Ihres Beitrags kann Ihre Meldung aber personenbezogene Daten Dritter enthalten. Irrelevante bzw. für den Hinweis unwesentliche Daten werden im Rahmen der nachfolgenden Ermittlung zu dem Vorfall nicht verarbeitet. Sie können anonym bleiben, wenn Sie keine personenbezogenen Daten über sich selbst preisgeben.
Rechtsgrundlage für die Verarbeitung
Die Verarbeitung der Daten dient der Erfüllung einer Rechtspflicht, Art. 6 Abs. 1 S. 1 lit. c DSGVO, welche aus der sog. Whistleblower-Richtlinie (Richtlinie (EU) 2019/1937 zum Schutz von Personen, die Verstöße gegen das Unionsrecht melden) und hierauf beruhender nationaler Gesetze der EU-Mitgliedstaaten folgt. Die Datenverarbeitung erfolgt zudem im berechtigten Interesse des Unternehmens, über rechtswidrige und meldefähige Vorgänge informiert zu werden und diese intern klären zu können, Art. 6 Abs. 1 S. 1 lit. f DSGVO.
Die Meldungen werden geprüft und innerhalb der rechtlich bestimmten Fristen beantwortet. Die Löschung der Daten erfolgt spätestens mit Ablauf von 3 Jahren nach Abschluss des Verfahrens, sofern keine Aufbewahrungspflichten infolge eines eventuell anschließenden anderweitigen rechtlichen Verfahrens entgegenstehen.
Datenempfänger
Die erhobenen Daten werden an für die Bearbeitung von Meldungen zuständigen Personen im Unternehmen weitergeleitet und ggf. auch weiteren Dritten (Rechtsanwälte, Sachverständige und Wirtschaftsprüfer) zu Analyse- und Untersuchungszwecken zur Verfügung gestellt. Bei gegebenem Anlass können auch Behörden und Gerichte involviert werden.
Die Geschäftsführung erhält jährlich einen zusammengefassten Bericht über Anzahl und Art der Meldungen zur Aufnahme in den Bericht gemäß Lieferkettensorgfaltspflichtengesetz. Hierbei wird durch die CONFDNT sichergestellt, dass der Schutz der hinweisgebenden Person gewährleistet ist.
Darüber hinaus werden Ihre Daten im Rahmen einer Auftragsverarbeitung gem. Art. 28 DSGVO an das Dienstleistungsunternehmen CONFDNT übermittelt, das beim Betrieb der Webseite und der damit zusammenhängenden Prozesse unterstützt. Das Dienstleistungsunternehmen arbeitet streng weisungsgebunden und wurde entsprechend vertraglich verpflichtet.
Übermittlung von Daten in Länder außerhalb der Europäischen Union
Die erhobenen Daten können im Einzelfall Empfängern außerhalb der Europäischen Union zugänglich gemacht werden, soweit dies zur Bearbeitung der eingehenden Meldungen, insbesondere zur Feststellung der Erheblichkeit der Verstöße, zwingend erforderlich ist. Vor der Übermittlung personenbezogener Daten werden alle Maßnahmen getroffen, die erforderlich sind, um sicherzustellen, dass das durch die DSGVO gewährleistete Schutzniveau für natürliche Personen nicht untergraben wird.
Impressum
Angaben gemäß § 5 TMG:
Anbieter
„www.ketchum.de/germany“ ist ein Projekt der Ketchum Deutschland.
Ketchum GmbH
Bahnstraße 2
40212 Düsseldorf
Vertretungsberechtigte
Matthias Wesselmann, Oliver Welz, Mark Hume
Handelsregister
HRB 26544, AG Düsseldorf
Umsatzsteuer-Identifikationsnummer
gemäß § 27 a UStG:
DE 122122583
Verantwortlich für den Inhalt nach § 55 Abs.2 RStV
Matthias Wesselmann
Umwelt– und Energiepolicy der Omnicom Holding Germany GmbH
Vision:
Die Omnicom Holding Germany GmbH und die angeschlossenen Agenturen und Networks streben an, im Bereich Kommunikation als nachhaltiger Branchenführer anerkannt werden. Deshalb entwickeln und bieten wir innovative Lösungen an, die den Bedürfnissen unserer Kunden gerecht werden und die zugleich den weltweit gültigen Grundsätzen von Nachhaltigkeit sowie den Umwelt- und Energieeffizienz-Managementsystemen Rechnung tragen.
Unsere Grundsätze:
Wir führen unser Geschäft mit dem Bewusstsein, die natürlichen Ressourcen so weit wie möglich zu schonen. Dazu gehören der Respekt und die Rücksichtnahme auf die Umwelt. Bei Nachhaltigkeits-Themen setzen wir auf eine sichtbare Führung, auf Eigenverantwortung und direkte Verantwortlichkeit auf allen Ebenen der Omnicom Holding Germany GmbH und der angeschlossenen Networks. Wir arbeiten ständig an der Verbesserung unserer Geschäftsprozesse und erfüllen oder übertreffen dabei die gesetzlichen Anforderungen und maßgeblichen internationalen Standards. Wir liefern Dienstleistungen von hoher Qualität, die unseren Kunden zum Erfolg verhelfen und den Wert des Unternehmens steigern. Wir bieten ein Umfeld, in dem über Nachhaltigkeitsfragestellungen offen und vertrauensvoll gesprochen werden kann. Wir sind uns bewusst, dass die Fähigkeiten unserer Mitarbeiter und deren Einbindung wesentliche Voraussetzungen sind, um die Bedürfnisse unseres Unternehmens und unserer Kunden zu verstehen und zu befriedigen. Wir stellen die Ressourcen bereit, die für die Erreichung dieser Ziele notwendig sind.
Unsere Zusage:
Um diese Grundsätze zu befolgen, werden die Omnicom Holding Germany GmbH und die angeschlossenen Networks
- Nachhaltigkeitsbelange in die Geschäftsprozesse einbeziehen.
- Nachhaltigkeit wirkungsvoll umsetzen durch die Entwicklung, Etablierung und Erhaltung eines prozessorientierten integrierten Managementsystems, das bewährten Standards entspricht.
- die Nachhaltigkeitsrisiken für unser Geschäft über den gesamten Entwicklungs- und Lebenszyklus unserer Dienstleistungen hinweg stetig bewerten und begrenzen.
- die Nachhaltigkeitsleistung messen und jährliche sowie längerfristige Nachhaltigkeitsziele festlegen, um so kontinuierliche und dauerhafte Verbesserungen zu erreichen.
- die Einhaltung interner und externer Anforderungen durch Audits überprüfen und nach der Erfüllung internationaler Standards wie ISO 14001 und ISO 50001 streben.
- sich mit Nachhaltigkeitsfragen und deren Auswirkungen auf Arbeitspraktiken, Prozesse und Produkte befassen, damit unsere Geschäftstätigkeit in Einklang mit den Erwartungen der Öffentlichkeit und unserer Kunden steht.
- das Bewusstsein für Nachhaltigkeit steigern und das Vertrauen aller unserem Unternehmen verbundenen Personengruppen durch Kommunikation, Schulung und Beratung erhöhen.
- jeden Mitarbeiter in Bezug auf seinen Einsatz für Nachhaltigkeitsbelange und die Befolgung unserer Grundsätze in die Pflicht nehmen.
Allgemeine Geschäftsbedingungen
Download der Allgemeine Geschäftsbedingungen der Ketchum GmbH (pdf)